Poster Presentation Guidelines
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Please review the following information if your abstract has been accepted for presentation as a poster. 

A tack board, 4 ft. high x 8 ft. wide, will be provided for your poster (includes a 1 inch frame around the perimeter). The poster session will be located in the Exhibit Hall C at the Marriott Wardman Park Hotel.

See the guidelines below that are recommended for preparation of your poster. 

ACVP and ASVCP Poster Schedule--Exhibit Hall C
Late-Breaking Poster Schedule--Exhibit Hall C

Sunday, November 4, 2018               7:00 a.m.-9:00 a.m.
Assemble your poster.  The focused scientific poster session will begin at 9:30 a.m. on Sunday.  Refer to the poster number that you received in your confirmation of acceptance to find your place in the ballroom.

Tuesday, November 6, 2018               3:30 p.m.-4:00 p.m.
Dismantle poster by 4:00 p.m.  
ACVP will not be responsible for any posters left in the exhibit area after 4:00 p.m.

Your poster will be available for viewing at the following times:

Sunday, November 4               9:30 a.m.-4:30 p.m.
Monday, November 5              9:30 a.m.-1:00 p.m.
Tuesday, November 6              9:30 a.m.-3:30 p.m.

Session chairs at the Focused Scientific Session platform presentations will be asking their attendees to visit the posters of their respective focused groups during the refreshment break.  Please plan to be at your poster during the refreshment break times corresponding with the Focused Scientific Group platform presentations–see below for the corresponding refreshment breaks and when you need to be present at your poster:

•Clinical Pathology Posters:  Refreshment Breaks on Sunday afternoon and Tuesday morning

•Diagnostic Pathology Posters: Refreshment Breaks on Sunday afternoon and Tuesday afternoon

•Education:  Refreshment Break on Tuesday morning

•Experimental Disease: Refreshment Breaks on Sunday afternoon and Tuesday afternoon

•Industrial and Toxicologic Pathology Posters: Refreshment Break on Sunday morning and Tuesday afternoon

•Natural Disease:  Refreshment Breaks on Sunday morning and Sunday afternoon

•Late Breaking Abstracts: Refreshment Break on Monday morning

Personal interaction with meeting attendees is an optional, but important part of your poster presentation. If possible, please make yourself available at your poster during the morning and/or afternoon refreshment breaks, corresponding with the focused scientific platform presentations, to answer questions and interact with your colleagues. 

If you are concerned about proprietary information in our world of social mediaconsider advising attendees by placing ‘DO NOT POST’ on your poster.


Veterinary Student Poster Schedule--Exhibit Hall C

Saturday, November 3          

5:00 p.m.-6:00 p.m.          Assemble your posters
6:00 p.m.-7:00 p.m.          Posters available for judging
7:00 p.m.-8:30 p.m.         Authors present to discuss their poster with attendees
8:30 p.m.-9:00 p.m.          Dismantle posters 

In each category (experimental and case report/series) there will be three veterinary student poster awards. First place in each category will receive a check for $250 with an additional award of $250 to the ACVP-recognized Student Chapter (if the recipient is a member of a Student Chapter). Second and third place will receive certificates. 


Again this year, we will be offering a People’s Choice Poster Award, so be prepared to wow your audience! In addition to preparing an awesome poster, plan to present a brief summary (no more than 2 minutes) of your poster to session attendees.


We will be giving all attendees a Veterinary Student Poster card with boxes on it.  Attendees are asked to visit four student posters in order to complete the card.  We will provide all poster presenters with stickers.  When someone visits your poster give them a sticker for their card.  Once the attendee visits four student posters, and obtains four stickers, they can turn in the card for a complimentary beverage.  On that card, attendees will indicate their choice for the People’s Choice Award.  


Award announcements will be held the next day at the Veterinary Student Breakfast at 7:00 a.m.



ACVP has recently passed policies that pertain to speakers and participants at the Annual Meeting.  Please review the policies below:

 --Code of Professional Ethics
-- Code of Conduct Policy
--Anti-Harrassment and Discrimination Policy


 Composition of a Successful Scientific Poster

 A.  The title of your presentation poster should remain exactly the same as originally submitted on the abstract.

 B.   Components to include:
      •Title, authors (as originally submitted, if possible)
      •Objectives/hypothesis (numbered objectives are fine)
      •Materials and methods
      •Brief discussion (including limitations, recommendations)
      •Conclusions (numbered conclusions are fine, related to objectives;  status of hypothesis)

C.  Clearly state the objectives at the start of the poster and the conclusions at the end. These two sections should be related to one another.

D.  Abstract:  Clearly state the purpose, what you did, and what you found. Avoid abbreviations and jargon. End with a statement of major conclusion(s) from the study. It is optional as to whether to post your abstract.

E.  Introduction: Include only the minimal background information necessary to understand the project.  If the poster describes an experiment, state a clear hypothesis.  Hypotheses and/or objectives can be arranged as a list. 

F.  Materials and Methods: Be simple and to the point. This section should be much less detailed than in a manuscript.  Use figures, tables, flow charts instead of text, if possible. Use limited references for complex procedures.  

 G.  Results: In many cases, figures and well-written figure legends alone can represent your results.  We are pathologists; we want to look at figures, not read lengthy descriptions. 

 H.  Conclusions:  Revisit your hypothesis and state whether it was supported by the results.  Explain the relevance of your findings, even if it is a case report.

I.  Be brief and simple. Do not include too many experiments. Condense or limit large amounts of data. Limit the number of problems tackled. Limit the number of tables and figures to only the most critical to bring out selected points.

 J.  Use figures and LARGE PRINT. The audience should know what you did, why, and what you found by examining your poster from at least five feet away and within two minutes of time. Lists help to save space, and tie everything together. Summary diagrams also help.  

 K.  Standardize all nomenclature and define all abbreviations. Avoid excessive use of abbreviations.

 L.  Choose your very best photographs and clearest photomicrographs; your most brilliant fluorescence; your sharpest, darkest electrophoresis (use schematics if your gels or blots have faded). Label everything and use arrows liberally. Proof carefully; be sure arrows, etc., on photographs are in place and point to whatever the legend indicates. Tables should only contain the most important information.

 M.  Be sure to indicate the number of replicates on which your data are based and the statistical tests used. 

 N.  Provide a limited list of references

 O.  Your poster board is 4 ft. high x 8 ft. wide, including a 1 inch frame around the perimeter. Arrange your poster so the information flows and the sequence can be easily followed. 

 P.   Excellent and entertaining advice on preparing posters can be found at:

 Q.  Looking for a place to have your poster printed?  Check out the following site:

Make Signs Scientific Posters
FedEx Office at the Marriott Wardman Park Hotel



Attention ACVP Young Investigator Award (YIA) Competitors
If you are applying for an ACVP Young Investigator Award, please plan to attend the Awards and Recognition Event on Tuesday evening, November 6 where recipients will be announced and a photo taken after the session.  If you do win one of the YIA awards, your poster will be displayed the next day, Wednesday, November 7 from 8:00 a.m.-12:00 noon (you will need to setup your poster by 8:00 a.m. on Wednesday morning).


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