- Members Only
Updated May 13, 2020
Dear ACVP Members,
The ACVP Board of Directors would like to update you on the status of the 2020 Annual Meeting in Chicago on October 31-November 3. We are committed to proceed with presenting the best conference possible and continue to monitor information about SARS-CoV-2 and look to recommendations of scientists, the healthcare community, and governments. Your safety is our top priority. The ACVP website will be updated on a regular basis as more information becomes available.
The Annual Meeting Committee is working to finalize an exciting and provocative program. We will be offering RACE credits, as usual. More information will be available soon on the ACVP website.
Why couldn’t ACVP postpone the meeting? The Board only has two options: to hold or to cancel the meeting. We plan our meetings many years in advance to secure sufficient hotel rooms and meeting space. Doesn’t insurance cover cancellation? Although ACVP does carry conference insurance, policies do not include protection against cancellation due to an outbreak such as the coronavirus. What are the financial implications of cancelling? Outright cancellation of the meeting could result in a $550,000 loss due to contractual commitments to the hotel. This would be a considerable loss to the College and jeopardize our financial stability.
Each individual must judge the risk of attending carefully and make decisions accordingly. The Board has voted to forgo any late registration fees for the 2020 meeting. Full refunds will be offered to all registrants if the meeting is cancelled. Hotel reservations can be cancelled up to 72 hours in advance of arrival. We understand that travel may be dependent upon institutional restrictions and budgets.
We are already discussing virtual conference content delivery options for members and registrants. This includes a virtual poster session and pre-recorded oral presentations, as well as live events. We encourage you to contribute your research abstract to this year’s Annual Meeting. While we would not intend a virtual format to fully take the place of our Annual Meeting, we are considering adding virtual mini-conferences and webinars, in conjunction with our Life-Long Learning Committee, perhaps organized around special topics.
We will continue to monitor this ever-evolving situation and communicate information as it becomes available.
Wishing you good health,
ACVP Board of Directors
We have been closely monitoring the rapidly evolving domestic and worldwide pandemic related to COVID-19 during the last several weeks. There is tremendous uncertainty at present regarding what will happen in the coming months.
As of now, plans for Phase II Certifying Examination are being assessed. See this page for details. We are still planning to move forward with the Annual Meeting scheduled for October 31-November 3, 2020 in Chicago.
We continue to track the latest news from the Centers of Disease Control and Prevention, the World Health Organization, as well as state and local health organizations regarding this pandemic. We encourage you to stay up to date by visiting the resources listed below.
We are grateful to everyone who continues to work tirelessly on the planning of the 2020 Annual Meeting. The Annual Meeting is years in the making with members, volunteers, staff, and partners coming together to make this event possible.
The health, safety and well-being of our global community is our highest priority. Our heartfelt sympathies go out to everyone impacted by this global health crisis.
Take care of yourselves and stay tuned for our updates.
ACVP Board of Directors