Speaker Information
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Platform Presenters and Invited Speakers

Review the speaker guidelines so that you are ready to download your presentation in the Speaker Ready Room prior to your session.  

Below are scheduled check-in times for speakers.  Please plan to download your presentation early so there are no delays. 

If Your Presentation Date/Time is…..                              Then Your Scheduled Check-In Time is…

Saturday, November 9, 2019

Between 8:00 a.m.-5:00 p.m.

Report prior to 8:00 p.m. on Friday, November 8, 2019

 

 

Sunday, November 10, 2019

Between 8:00 a.m.-12:00 noon

Report prior to 6:00 p.m. on Saturday, November 9, 2019

Sunday, November 10, 2019

Between 1:30 p.m.-5:00 p.m.

Report prior to 11:00 a.m. on Sunday, November 10, 2019

 

 

Monday, November 11, 2019

Between 8:00 a.m.-12:00 noon

Report prior to 6:00 p.m. on Sunday, November 10, 2019

 

 

Tuesday, November 12, 2019

Between 8:00 a.m.-12:00 noon

Report prior to 5:00 p.m. on Monday, November 11, 2019

Tuesday, November 12, 2019

Between 1:30 p.m.-5:00 p.m.

Report prior to 11:00 a.m. on Tuesday, November 12, 2019

 

 

Wednesday, November 13, 2019

Between 8:00 a.m.-12:00 noon

Report prior to 5:00 p.m. on Tuesday, November 12, 2019

Wednesday, November 13, 2019

Between 1:00 p.m.-5:00 p.m.

Report prior to 10:00 a.m. on Wednesday, November 13, 2019

 

 

The Speaker Ready Room will be open during the following hours.  

 

Friday, November 8                   5:00 p.m.-8:00 p.m.

Saturday, November 9               7:00 a.m.-7:00 p.m.

Sunday, November 10               7:00 a.m.-6:00 p.m.

Monday, November 11              7:00 a.m.-6:00 p.m.

Tuesday, November 12              7:00 a.m.-6:00 p.m.

Wednesday, November 13         7:00 a.m.-10:30 a.m.

 

Slide Aspect Ratio

4:3 CAN WORK ON 16:9, BUT 16:9 DOES NOT WORK ON 4:3

Making sure that your media can be shown optimally to the attendees is crucial. A 4:3 aspect ratio PowerPoint presentation can still be shown on a 16:9 aspect ratio screen, though it won’t fill the screen (see this graphic). Plan to use a 16:9 aspect ratio for your slides.

Internet Access

There is no hard-wired internet connection in the meeting room. There is a wireless connection, but the bandwidth may not be strong. Do not count on being able to access the internet as a part of your presentation.

Invited Speakers Only

Guidelines for Online Proceedings Contributions

Please provide an extended one page abstract of your presentation or a copy of your powerpoint slides by August 30, 2019.  You will be asked to upload it into the ACVP submission system and instructions were provided in June by email.  Please send a copy to your session chair. This contribution will be included on the ACVP website and available for attendees to download prior to the Annual Meeting.  Questions?  Please contact Jane Shepard.

Prior to your submission, please proof your paper to make sure you have included everything, including charts and/or photos. Include references and websites where applicable.

You may include PowerPoint slides in a pdf format. If PowerPoint slides are provided, do not include any images or figures that are not your own, unpublished works unless you have obtained the proper permission and the images/figures are properly cited:

· For a published image/figure from a book, article, etc., you must obtain permission from the publisher (see next bullet point). You may need to obtain permission from the publisher even if you are using images/figures from your own publications. Provide first author, source title and year or a full citation.

· For unpublished images/figures provided by a colleague, obtain written permission of the author verifying that the image/figure is theirs, that it is unpublished, and that he/she has given you permission to include it in the proceedings. Cite as Courtesy of Name, Institution, City/State.

· For images/figures ‘published’ on a web page, not as part of a journal article, book chapter, course material, etc.: URL of item OR however the site asks you to use as a citation. Consider the title of the webpage as well.

1.    We will not copy any handouts on site.  
2.    Your contribution will be available two weeks prior to the meeting on the ACVP website and on the mobile app (www.acvp.org). Attendees will be able to download your contribution as they plan their schedule for the meeting.

Questions?  Please contact Jane Shepard.

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