Poster Presentations
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Please review the following information if your abstract has been accepted for presentation as a poster.

This year, there will be a new schedule for poster presentations.  This change was incorporated into the schedule in order to reduce the size of the meeting footprint so that ACVP could select smaller venues in order to reduce costs.

Abstract presenters will be notified as to the status of their submission in mid-September. The notification will contain your poster session assignment and number.  Note: YIA competitors will display their posters all three days.

Poster presentation size: 4 feet high X 8 feet wide with a 1" frame around the border. The poster session will be located in Salon K at the Marriott Rivercenter Hotel.


Poster Schedule

Veterinary Student Poster Session
Saturday, November 9, 2019
Poster Setup: 5:30 p.m.-6:30 p.m. (for early award judging)
Authors Present for Discussion: 7:30 p.m.-9:00 p.m.
Poster Dismantle: 9:00 p.m.-9:30 p.m.


Poster Session A: 
Sunday, November 10, 2019

Poster Setup: 8:30 a.m.-9:30 a.m.
Posters Available for Viewing: 9:30 a.m.-3:30 p.m.
Authors Present for Discussion Based on Poster Session Assignment (see above):
Clinical Pathology: Mid-afternoon refreshment break
Diagnostic Pathology:  Mid-afternoon refreshment break
Experimental Disease: Mid-afternoon refreshment break
Industrial and Toxicologic Pathology: Mid-morning refreshment break
Natural Disease: Mid-morning and mid-afternoon refreshment breaks
Poster Dismantle: 3:30 p.m.-4:00 p.m.

Poster Session B
ACVP Young Investigator Award Candidates Poster Session
(all YIA candidates will have their posters displayed in all three poster sessions in order to be judged; but Poster Session B is specifically highlighting these presentations)

Monday, November 11, 2019
Poster Setup: 8:30 a.m.-9:30 a.m.
Posters Available for Viewing: 9:30 a.m.-1:00 p.m.
Authors Present for Discussion: Young Investigator Award Candidates

10:00 a.m.-10:30 a.m. morning refreshment break
Poster Dismantle: 1:00 p.m.-1:30 p.m.

Poster Session C
Tuesday, November 12, 2019
Poster Setup: 8:30 a.m.-9:30 a.m.
Posters Available for Viewing: 9:30 a.m.-4:30 p.m.
Authors Present for Discussion:

     Clinical Pathology: Mid-morning refreshment break

     Diagnostic Pathology: Mid-afternoon refreshment break

     Experimental Disease: Mid-afternoon refreshment break

     Industrial and Toxicologic Pathology: Mid-afternoon refreshment break
Poster Dismantle: 4:30 p.m.-5:00 p.m.

 Personal interaction with meeting attendees is an optional, but important part of your poster presentation. If possible, please make yourself available at your poster during the morning and/or afternoon refreshment breaks, corresponding with the focused scientific platform presentations, to answer questions and interact with your colleagues.

If you are concerned about proprietary information in our world of social media, consider advising attendees by placing ‘DO NOT POST’ on your poster.

ACVP passed policies that pertain to speakers and participants at the Annual Meeting.  Please review the policies below:

            --Code of Professional Ethics
            --Code of Conduct Policy
            --Anti-Harrassment and Discrimination Policy


Composition of a Successful Scientific Poster

A.   The title of your presentation poster should remain exactly the same as originally submitted on the abstract.

B.   Components to include:
     •Title, authors (as originally submitted, if possible)
     •Abstract (encouraged)
     •Objectives/hypothesis (numbered objectives are fine)
     •Materials and methods
     •Brief discussion (including limitations, recommendations)
     •Conclusions (numbered conclusions are fine, related to objectives; status of hypothesis)

C.   Clearly state the objectives at the start of the poster and the conclusions at the end. These two sections should be related to one another.

D.  Abstract:  Clearly state the purpose, what you did, and what you found. Write it to entice the audience to visit your poster. Avoid abbreviations and jargon. End with a statement of major conclusion(s) from the study. It is not sufficient to state that the results will be presented.

E.  Introduction: Include only the minimal background information necessary to understand the project.  If the poster describes an experiment, state a clear hypothesis.  Hypotheses and/or objectives can be arranged as a list.

F.  Materials and Methods: Be simple and to the point. This section should be much less detailed than in a manuscript.  Use figures, tables, flow charts instead of text, if possible. Use limited references for complex procedures.

G.  Results: In many cases, figures and well-written figure legends alone can represent your results.  We are pathologists; we want to look at figures, not read lengthy descriptions.

H.  Conclusions: Revisit your hypothesis and state whether it was supported by the results.  Explain the relevance of your findings, even if it is a case report.

I.  Be brief and simple. Do not include too many experiments. Condense or limit large amounts of data. Limit the number of problems tackled. Limit the number of tables and figures to only the most critical to bring out selected points.

J.  Use figures and LARGE PRINT. The audience should know what you did, why, and what you found by examining your poster from at least five feet away and within two minutes of time. Lists help to save space, and tie everything together. Summary diagrams also help.

K.  Standardize all nomenclature and define all abbreviations. Avoid excessive use of abbreviations.

L.  Choose your very best photographs and clearest photomicrographs; your most brilliant fluorescence; your sharpest, darkest electrophoresis (use schematics if your gels or blots have faded). Label everything and use arrows liberally. Proof carefully; be sure arrows, etc., on photographs are in place and point to whatever the legend indicates. Tables should only contain the most important information.

M.  Be sure to indicate the number of replicates on which your data are based and the statistical tests used.

N.  Provide a limited list of references

O.  Your poster board is 4 ft. high x 8 ft. wide, including a 1 inch frame around the perimeter. Arrange your poster so the information flows and the sequence can be easily followed. 

Excellent and entertaining advice on preparing posters can be found at the links below:

Designing Conference Posters
Research Poster Design

Looking for a place to have your poster printed?  Check out the following sites: (use the promo code of ACVP19 during checkout for a 10% discount)

If you have any questions, please contact Jane Shepard at the ACVP Office.

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