Meeting FAQs
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ACVP Annual Meeting FAQs

Note: Daylight Saving Time ends at 2 a.m. on Sunday, November 5! ('Falling back' to Standard Time —plan to set your clock back an hour).

Where will ACVP and ASVCP registration be located?
Registration will be located in the Ballroom A Foyer at the Vancouver Convention Center

Will lunch be provided during Pre- and Post-Workshops?
Lunch will not be provided except for the ASVCP Pre-Meeting Workshop.

When and where is the 2018 Annual Meeting?
November 3-7, 2018 in Washington, DC at the Marriott Washington Wardman Park Hotel.   

Is a program available for the meeting?
A preliminary program is available here.

Are there reduced rates on workshops for residents/fellows/graduate students?
The ASVCP Pre-Meeting Workshop, the C.L. Davis Foundation Workshop, the Mouse Pathology Pre-Meeting Workshop and the Post-Meeting Workshops are available at a reduced rate for residents/fellows/graduate students/interns and professional students.  More details on the workshops are available here.

Will we be able to receive Continuing Education Credits for attending the Annual Meeting?
Yes, you can receive American Association of Veterinary State Boards (RACE) continuing education credits if you registered for them.  More information about credit hours is available here.

Have you secured your hotel reservations? 
If not, please visit the accommodations site here.  ACVP has contracted with three hotels that offer different price points.  Hotel room prices are lower this year due to the exchange rate with Canada.  The conference hotels are sold out.  ACVP has additional rooms at the Coast Coal Harbor Hotel.  More information is available here.

Will I be able to register/renew my ACVP and/or ASVCP membership due onsite?
Yes, there will be a registration desk on-site to help you with your renewal.

How much are next year’s ACVP and ASVCP annual membership dues?


Regular Member     $300

Emeritus Member    $0 (no journal)

         $55 (with journal)

Regular Reduced    $100


Regular Member                                                $150

Medical Laboratory Technologists/
Veterinary laboratory Professionals, staff          $80

Veterinary Medical Students, Interns,
Graduate Students                                             $80

Can I bring a guest/partner/spouse to the Annual Meeting?
Yes, there is a $85 registration fee for one guest/partner/spouse of any registrant.

What benefits does my guest/partner/spouse receive for registering?
This admits your guest to the ACVP President’s Reception on Tuesday evening if they were pre-registered and indicated an interest in going. It also allows them access to the other social activities at the meeting.

Will breakfast be provided each day?
Breakfast is not provided at the meeting.  We offer a mid-morning and mid-afternoon refreshment break. There are plenty of coffee shops near the Vancouver Convention Centre.

Where do I go if I registered for the Community Service Activity on Monday afternoon, November 6?
If you registered to participate in the Community Service program, you can go to West Room 107 at the Vancouver Convention Centre.  It starts at 1:30 p.m.

What is the registration cancellation policy?
Any cancellations must be made in writing directly to ACVP. If received before October 20, the ACVP will apply a $50 administrative fee and refund the remainder following the meeting. After October 20, no refund will be given. Walk-ins and replacements are always welcome.

Do I need to load my power-point presentation in advance of my session?
Please report to the Speaker Ready Room to download your presentation in advance. More information is available here.

How do I get from the airport to the hotel?
Please visit the following link for options for travel into downtown.

Here are the instructions for the Canada Line to the Fairmont Waterfront.
Here are the instructions for the Canada Line to the Pinnacle Harbourfront.
Here are the instructions for the Canada Line to the Vancouver Marriott Pinnacle Downtown.

Where can I find out more information about traveling into Canada from another country for the 2017 meeting?
Visit the ACVP website and click here. Be sure to check the expiration date of your passport to be sure it doesn’t expire within six months after your travel.

Canada has introduced a new entry requirement, known as an Electronic Travel Authorization (eTA), for certain international travellers who fly to Canada. Read about the changes and how they may affect you.  

How can I obtain Canadian dollars for my travel to the Annual Meeting?
Visit your local bank and exchange some of your U.S. dollars in advance or there are exchanges available for a fee at the airport.  You can also order Canadian currency online through sites like Wells Fargo (at an additional fee).

What is the dress code for the meeting?
Business casual is the dress code for all events at the meeting.  Please bring a sweater or jacket as the meeting rooms may be cool.  We also suggest an umbrella as Vancouver is sometimes rainy in the fall.

Where can I find the abstracts for the meeting?
The abstracts will be available on the website here approximately three weeks prior to the Annual Meeting.

When do I setup my poster presentation?
The schedule for Focused Group posters is below:

 Poster Setup:
Sunday, November 5                      7:00 a.m.-9:00 a.m.

 Poster Teardown:
Tuesday, November 7                    3:30 p.m.-4:30 p.m.

Focused Scientific Posters will be available for viewing in Ballroom C at the Vancouver Convention Centre at the following times:

Sunday, November 5                      9:30 a.m.–4:30 p.m.

Monday, November 6                     9:30 a.m.–1:00 p.m.

Tuesday, November 7                    9:30 a.m.–3:30 p.m.

Veterinary Student Posters
These poster presentations will only be available for viewing on Saturday evening during the opening reception from 7:30 p.m.-9:00 p.m.  Student poster presenters should assemble their posters from 5:30 p.m.-6:30 p.m. in order to allow time for judging.

What is the size of the posterboard?
The posterboard size is 4 feet high by 8 feet wide and includes a one inch frame around the perimeter.


More questions? 

Send an email to or or call the ACVP office at +1-608-443-2466.

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