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Poster Presentation Guidelines

Poster Presentation Guidelines

2007 ACVP/ASVCP Annual Meeting Specialty Group Sessions
November 10-14
Savannah International Trade and Convention Center, Savannah, Georgia

Please review the following information if your abstract has been accepted for presentation as a poster.

A tack board, 4 ft. x 8 ft., will be provided for your poster. The poster session will be located in Exhibit Hall A at the Savannah International Trade and Convention Center.

See the guidelines below that are recommended for preparation of your poster. Bring your own pins for attaching your poster to the tack board.

Poster Schedule:

Sunday, November 11
8:00 a.m.-9:30 a.m.
Assemble your poster. The specialty group poster session will begin at 9:30 a.m. on Sunday. Refer to the poster number that you received in your confirmation of acceptance.

Tuesday, November 13
3:30 p.m.-4:30 p.m.
Dismantle poster by 4:30 p.m.
ACVP will not be responsible for any posters left in the exhibit area after 4:30 p.m.

Your poster will be available for viewing at the following times:

Sunday, November 11 9:30 a.m.-4:30 p.m.
Monday, November 12 9:30 a.m.-1:00 p.m.
Tuesday, November 13 9:30 a.m.-3:30 p.m.

For the most exposure, please leave your poster up as long as possible.

In order to enhance the interactions between poster presenters and conference attendees, the Education Committee has planned a Focused Poster Session. This session will be held from 12:00 noon-1:30 p.m. on Tuesday, November 13. Poster judging for the Young Investigator Award will occur during this time and all candidates for these awards are required to be at their posters during this period. To maximize the time for questions and interactions between poster presenters and conference attendees, box lunches will be available for pre-purchase see the registration form). These ready-to-eat lunches have been designed to facilitate a quick lunch!

AAVLD Travel Award -- Diagnostic Pathology Travel Award
If you have been chosen as a finalist to compete for the AAVLD travel award, you are required to give an oral presentation (this may be in addition to a poster if you are also competing for the YIA). Please plan to attend the ACVP Business Meeting on Tuesday evening, November 13 for the award presentation and photos. The award recipient will receive free registration plus $1,000 to be used for lodging and travel to the 2008 AAVLD Annual Meeting. The recipient must be willing to attend the 2008 AAVLD meeting as the award money can only be used for this purpose.

ACVP Young Investigator Award (YIA)
If you are applying for an ACVP Young Investigator Award, please plan to attend the Business Meeting on Tuesday evening, November 13 where recipients will be announced and a photo taken after the session. If you do win one of the YIA awards, your poster will be displayed the next day, Wednesday, November 14, from 8:00 a.m.-12:00 noon (you will need to setup your poster by 8:00 a.m. on Wednesday morning).

Christopher T. Starost Memorial Oncology Scholarship
Participants who are applying for the Starost Scholarship are required to be present for an oral interview as part of the judging criteria for this award. Candidates will be notified prior to the meeting as to the appropriate break time to be present at their poster for questions. Oral interviews are not required for Young Investigator Awards.

Society of Toxicologic Pathology (STP) Student Speaker Award
If you are applying for the STP Student Speaker award, you are required to give an oral presentation (this may be in addition to a poster if you are also competing for the YIA). Please plan to attend the ACVP Business Meeting on Tuesday evening, November 13 for award presentation and photos. The award recipient will receive free registration plus $1,000 to be used for lodging and travel to the 2008 STP Annual Meeting, so the recipient must be willing to attend that meeting as the money can only be used for this purpose.

Veterinary Student Poster Award
There will be two awards in 2007; one for an experimental disease poster and one for a clinical pathology poster. Recipients of the award will be posted Tuesday morning and announced at the ACVP Business Meeting on Tuesday evening, November 13. Each presenter will be notified of a judging time prior to the meeting.

If you have any questions, please contact Jane Shepard at the ACVP Office (meetings@acvp.org).

COMPOSITION OF A SUCCESSFUL SCIENTIFIC POSTER

The title of your presentation poster should remain exactly the same as originally submitted on the abstract.
The abstract should clearly state the purpose, what you did, and what you found. Write it to entice the audience to visit your poster. Avoid abbreviations and jargon. End with a statement of major conclusion(s) from the study. It is not sufficient to state that the results will be presented. The abstract should remain the same as originally submitted, if possible.
Clearly state the objectives at the start of the poster and the conclusions at the end. These two sections should be related to one another. For most types of presentations, a statement of hypothesis is appropriate. In the conclusion, state whether the hypothesis was or was not rejected.
Methods should be simple and to the point. Use limited references for complex procedures.
Be brief and simple. Do not include too many experiments. Condense or limit large amounts of data. Limit the number of problems tackled. Limit the number of tables and figures to only the most critical to bring out selected points.
Use few words and LARGE PRINT. The audience should know what you did, why, and what you found by examining your poster from at least 5 FEET AWAY and WITHIN TWO MINUTES OF TIME. Lists help to save space, and tie everything together. Summary diagrams also help.
Standardize all nomenclature and DEFINE ALL ABBREVIATIONS. Avoid excessive use of abbreviations.
Choose your very best photographs and clearest photomicrographs; your most brilliant fluorescence; your sharpest, darkest electrophoresis (use schematics if your gels or blots have faded). Label everything and use arrows liberally. Proof carefully; be sure arrows, etc., on photographs are in place and point to whatever the legend indicates. Tables should only contain the most important information.
Be sure to indicate the number of replicates on which your data are based and the statistical tests used.
Components to include are:

Title, authors, addresses (as originally submitted)
Abstract (as originally submitted)
Introduction
Objectives/hypothesis (numbered objectives are fine)
Materials and methods
Results
Brief discussion (including limitations, recommendations)
Conclusions (numbered conclusions are fine, related to objectives; status of hypothesis)

Provide a limited list of references.
- Your poster board is 4 ft. (tall) x 8 ft. (wide). Arrange your poster so the information flows and the sequence can be easily followed.

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