ACVP Annual Meeting FAQs

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Where will ACVP and ASVCP registration be located?

Registration will be located in the Ballroom Foyer at the Vancouver Convention Center

 

Will lunch be provided during Pre- and Post-Workshops?

Lunch will not be provided except for the ASVCP Pre-Meeting Workshop.

 

When and where is the 2018 Annual Meeting?

November 3-7, 2018 in Washington, DC at the Marriott Washington Wardman Park Hotel.   

 

Is a program available for the meeting?

A preliminary program is available here.

 

Are there reduced rates on workshops for residents/fellows/graduate students?

The ASVCP Pre-Meeting Workshop, the C.L. Davis Foundation Workshop, the Mouse Pathology Pre-Meeting Workshop and the Post-Meeting Workshops are available at a reduced rate for residents/fellows/graduate students/interns and professional students.  More details on the workshops are available here.

 

Will we be able to receive Continuing Education Credits for attending the Annual Meeting?

Yes, you can receive American Association of Veterinary State Boards (RACE) continuing education credits.

 

Have you secured your hotel reservations? 

If not, please visit the accommodations site here.  ACVP has contracted with three hotels that offer different price points.  Hotel room prices are lower this year due to the exchange rate with Canada.  Book your room prior to October 10, 2017.

 

Will I be able to register/renew my ACVP and/or ASVCP membership due onsite?

Yes, there will be a registration desk on-site to help you with your renewal.

 

How much are next year’s ACVP and ASVCP annual membership dues?

ACVP

Regular Member      $300

Emeritus Member    $0 (no journal)

                                $55 (with journal)

Regular Reduced     $100

 

ASVCP

Regular Member       $150

Medical Laboratory Technologists/
Veterinary laboratory Professionals, Staff   $80

Veterinary Medical Students, Interns,
Graduate Students    $80

 

Can I bring a guest/partner/spouse to the Annual Meeting?

Yes, there is a $85 registration fee for one guest/partner/spouse of any registrant.

 

What benefits does my guest/partner/spouse receive for registering?

This admits your guest to the ACVP President’s Reception on Tuesday evening if they were pre-registered and indicated an interest in going. It also allows them access to the other social activities at the meeting.

 

Will breakfast be provided each day?

Breakfast is not provided at the meeting.  We offer a mid-morning and mid-afternoon refreshment break.

 

Where do I go if I registered for the Community Service Activity on Monday afternoon, November 6?

If you registered to participate in the Community Service program, a room assignment will be available in the final program available on the website (or mobile app) in October.

 

What is the registration cancellation policy?

Any cancellations must be made in writing directly to ACVP. If received before October 20, the ACVP will apply a $50 administrative fee and refund the remainder following the meeting. After October 20, no refund will be given. Walk-ins and replacements are always welcome.

 

Do I need to load my power-point presentation in advance of my session?

Please report to the Speaker Ready Room to download your presentation in advance. More information is available here.

 

How do I get from the airport to the hotel?
Please visit the following link for options for travel into downtown. 

http://www.fairmont.com/waterfront-vancouver/map/map-and-directions/

https://www.tourismvancouver.com/plan-your-trip/getting-around/getting-to-the-airport/

 

Where can I find out more information about travelling into Canada from another country for the 2017 meeting?

Visit the ACVP website and click here. Be sure to check the expiration date of your passport to be sure it doesn’t expire within six months after your travel.

 

How can I obtain Canadian dollars for my travel to the Annual Meeting?

Visit your local bank and exchange some of your U.S. dollars in advance or there are exchanges available for a fee at the airport.  You can also order Canadian currency online through sites like Wells Fargo (at an additional fee).

 

What is the dress code for the meeting?

Business casual is the dress code for all events at the meeting.  Please bring a sweater or jacket as the meeting rooms may be cool.

 

Where can I find the abstracts for the meeting?

The abstracts will be available on the website here approximately three weeks prior to the Annual Meeting.

 

When do I setup my poster presentation?

The schedule for Focused Group posters is below:

Poster Setup:

Sunday, November 5 7:00 a.m.-9:00 a.m.

Poster Teardown:

Tuesday, November 7 3:30 p.m.-4:30 p.m.

Focused Scientific Posters will be available for viewing in Ballroom C at the Vancouver Convention Centre at the following times:

Sunday, November 5 9:30 a.m.–4:30 p.m.

Monday, November 6 9:30 a.m.–1:00 p.m.

Tuesday, November 7 9:30 a.m.–3:30 p.m.

 

Veterinary Student Posters

These poster presentations will only be available for viewing on Saturday evening during the opening reception from 7:00 p.m.-8:30 p.m.  Student poster presenters should assemble their posters from 5:30 p.m.-6:30 p.m. in order to allow time for judging.

 

What is the size of the posterboard?

The posterboard size is 4 feet high by 8 feet wide and includes a one inch frame around the perimeter.

 

More questions? 

Send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. or call the ACVP office at +1-608-443-2466.

ACVP Silent Auction at the Annual Meeting

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Auction Dates: November 4-7, 2017

The ACVP is proud to present a Silent Auction at the 2017 Annual Meeting!
Located in the Exhibit Area, the Silent Auction will support externship scholarships
for veterinary students exploring veterinary pathology as a career.

The ACVP needs your donations to help make the Silent Auction a success!
Donating to the Auction is a great way to support the veterinary pathology
profession, and have fun at the Annual Meeting. Items from both members and
companies are welcome.

PLUS,  both item donors and winning bidders will have their names entered into
a drawing for a free registration to the 2018 Annual Meeting in Washington, DC!
Recognition

For your donation, you will receive:

  • Acknowledgement on the auction bid sheets
  • Listing of your donation and name on the ACVP website


To Make a Donation
Please complete the Silent Auction Donation form and fax or mail it to the ACVP
Executive Office. (Reminder: The IRS has distinguished ACVP as a 501(c)(3)
organization. Please keep your receipt(s) for tax purposes.)

Getting Your Item to the Auction
Please send your items to the ACVP Executive Office as soon as possible (no
later than October 6, 2017), along with a copy of the donation form on the back
of this flyer, as our office will ship all items to the Annual Meeting. NOTE: We will
still collect donations on-site, but prefer your form is sent into our office no later
than October 27, 2017.

Click here, to download the Silent Auction Donation Form.

Speakers (Invited)--Proceedings Contribution Guidelines

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Invited speakers at the 2017 Annual Meeting are asked to provide an extended abstract/paper of their presentation by August 31, 2017.  Speakers are asked to upload it into the ACVP submission system and instructions have been provided by email.  (This does not apply to abstract presenters.)

Proceedings contributions will be available two weeks prior to the meeting on the ACVP website and on the meeting mobile app (www.acvp.org). Attendees will be able to download the contribution as they plan their schedule for the meeting.

The Proceedings contribution should be formatted as a pdf document.

·  2-10 pages
·  Standard font (e.g., Helvetica, Arial, Times New Roman)
·  Readable type size (10-12 point type suggested)
·  1” margins suggested
·  For symbols such as the ones used for alpha, beta, and mu, please use your computer’s symbols font or spell it out.
·  Use “superscript” text for the endnotes (numbers) within the body of your text.
·  Your reference listings should be numbered.
·  In your paper header, please include the title of the paper, your full name, degrees, affiliation, and location.  Your e-mail address is optional.

Prior to the submission, please proof the paper.

Originally written material is preferred over a reprint.  If using a reprinted review paper, it must be directly related to the presentation. 

If using an article, speakers must obtain permission from the journal in which it was reprinted.  ACVP will not pay for any reprint fees.  Please send a copy of the permission to reprint approval to Jane Shepard (This email address is being protected from spambots. You need JavaScript enabled to view it.).  Place the appropriate reprint statement at the bottom of the proceedings contribution.

Include references and websites where applicable.

Speakers can include PowerPoint slides as a supporting document (in a pdf format), but only if they provide sufficient detail to adequately cover the topic. If PowerPoint slides are provided, do not include any images or figures that are not your own, unpublished works unless you have obtained the proper permission and the images/figures are properly cited:

For a published image/figure from a book, article, etc., speakers must obtain permission from the publisher (see point number 2). Speakers should obtain permission from the publisher even if you are using images/figures from your own publications. Provide first author, source title and year or a full citation.

For unpublished images/figures provided by a colleague, obtain written permission of the author verifying that the image/figure is theirs, that it is unpublished, and that he/she has given you permission to include it in the proceedings. Cite as Courtesy of Name, Institution, City/State.

For images/figures ‘published’ on a web page, not as part of a journal article, book chapter, course material, etc.: URL of item OR however the site asks you to use as a citation. Consider the title of the webpage as well.

ACVP will not copy any handouts on site. 

The proceedings contribution will also be included in an online Conference Proceedings hosted by the non-profit organization, International Veterinary Information Service (www.ivis.org).  It will be made available to all ACVP and ASVCP members in February 2018.

Questions
Contact Jane Shepard at This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Speakers--Audio/Visual Presentation Guidelines

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Audio/Visual Guidelines
All speakers delivering computer-based presentations must check in at the Speaker Ready Room with their presentation.

Check-in Instructions:
•Bring two copies of your presentation, in case of storage or media failure.
•Provide your presentation on a USB Thumb Drive.

A technician from our audio/visual company will be available in the Speaker Ready Room to assist you with placing your presentation on the laptop computer.  Your presentation will then be available in your session room in time for the start of your session.

Your Scheduled Check-In Time
Below are scheduled check-in times for speakers.  Please review and make note of these times.*

If Your Presentation Date/Time is…..                     Then Your Scheduled Check-In Time is…

Sunday, November 5 between 8:00 am-12:00 noon Report prior to 6:00 pm on Saturday, November 4
Sunday, November 5 between 1:30 pm-5:00 pm Report prior to 11:00 am on Sunday, November 5
   
Monday, November 6 between 8:00 am-12:00 noon Report prior to 5:00 pm on Sunday, November 5
   
Tuesday, November 7 between 8:00 am-12:00 noon Report prior to 5:00 pm on Monday, November 6
Tuesday, November 7 between 1:30 pm-5:00 pm Report prior to 11:00 am on Tuesday, November 7
   
Wednesday, November 8 between 8:00 am-12:00 noon Report prior to 5:00 pm on Tuesday, November 7
Wednesday, November 8 between 1:00 pm-5:00 pm Report prior to 10:00 am on Wednesday, November 8

*All pre-meeting workshop presenters are to report to their meeting room thirty (30) minutes in advance of the beginning of the session.  They do not need to check-in at the Speaker Ready Room.  All other speakers’ need to report to the Speaker Ready Room (does not apply to poster presenters).

The Speaker Ready Room will be open at the following times:

Saturday, November 4 12:00 noon-7:00 pm
Sunday, November 5 7:00 am-6:00 pm
Monday, November 6 7:00 am-6:00 pm
Tuesday, November 7 7:00 am-6:00 pm
Wednesday, November 8 7:00 am-11:30 am

Arrive at least 15-20 minutes prior to your session (not your presentation time) in order to become familiar with the meeting room.  There will be a technician from CMI Communications checking in with you at the session room.

Check-in with the session chair so that she/he knows you are present.

The following audio/visual equipment will be available in your meeting room:

•LCD projector
•Laptop computer (PC)
•Screen sized to the meeting room
•Laser pointer/wireless mouse
•Podium microphone
•Lavaliere microphone
•Aisle microphone (for questions)
•PC audio adapter (for use with presentations containing audio)

Internet
There is no hard-wired internet connection in the meeting room. There is a wireless connection, but the bandwidth may not be strong.  Do not count on being able to access the internet as a part of your presentation.

Video
If your presentation contains video, be sure to inform Jane Shepard at ACVP (This email address is being protected from spambots. You need JavaScript enabled to view it.) well in advance so that our Speaker Ready Room technician can check the playback to confirm that there are no issues. Please place all your video files in the same folder with your PowerPoint presentation. This will insure that they are all copied into the presentation PC onsite. 

Available Software:
The following software will be available on all presentation computers:
Operating System: 
Windows 7 Professional (x64 Bit) Service Pack 1

Microsoft Software Installed:
•Microsoft - Office Professional Plus 2010* (or greater)
•Microsoft Word 2010
•Microsoft Excel 2010
•Microsoft PowerPoint 2010

Additional Software Installed:
Apple QuickTime 7.7.2 or Later
Apple iTunes 10.6 or Later
Adobe Acrobat Reader 10.1 or later
Adobe Shockwave Flash Player 11 or Later
VLC Media Player 2.0 or Later
K-Lite Video Codec Pac (32 & 64 Bit)
Google Chrome

*This version of MS Office will operate files from earlier editions.

Preparing Your Presentation
Please review the following guidelines for preparing your presentation.

Design Tips:
A.  Make sure that you can read your slides from at least ten feet from your computer screen. If you can't read it from there, people in the back of the room won't be able to read it either.  A constant complaint from attendees is too much information on a slide.

B.  Use contrasting colors for the text and the background so the text will be easy to read. Dark backgrounds and white text works best when projected.

C.  Use font size large enough to be seen from the back of the room where the presentation will be held. A font size of 24-point or larger is recommended.

D.  Avoid using non-standard fonts.  Standard fonts include Geneva, Times New Roman, Helvetica.

E.  Use short phrases and sentences to convey your message.

F.  Use simple or no slide transitions. Too many different transitions will distract your audience from the subject of the presentation.

G.  Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy screen.

H.  Keep text simple and easy to read by not using many different text effects such as bold, italics, underlining, larger font size for emphasis within a sentence, or a different font all on the same slide.

I.  If there is a video attached to your presentation, make sure that it is embedded in PowerPoint and not on your desktop. You should also arrive at your session room well in advance to confirm your video is playing properly. PowerPoint will only play a .WMV file format. You may need to convert or play a .MOV file outside of PowerPoint.

Tips for Macs
If you are preparing your presentation on a Macintosh computer please take care to ensure the following:

1)  Add the file extension .ppt to your presentation.

2)  If you are using Apple's application "Keynote" or the older "AppleWorks" be sure to save your presentation either as a PowerPoint compatible file, or as a PDF document. Keep in mind that if you save your presentation as a PDF file you will not be able to edit it on site.

3)  If you plan to use your own MacBook onsite for your presentation, please make sure you have your monitor adapter with you; Mini-Display Port to VGA or DVI to VGA depending on which model MacBook you use.

Questions
If you have any questions about the audio/visual aspect of your presentation, please contact Jane Shepard at This email address is being protected from spambots. You need JavaScript enabled to view it. or +1-608-443-2466, ext. 137.

Registration

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Online registration for the 2017 ACVP and ASVCP Concurrent Annual Meeting is open.  ACVP is building a new website, and you will be registering on the new site. Click here to register. 

There is a fillable PDF Registration Form available now - please click here to download.

For more information about the program, click here.  Have you secured your hotel reservations?  If not, click here.

We look forward to welcoming you to Vancouver on November 4-8 for the 2017 Annual Meeting!  If you have any questions, please contact the ACVP Office at the email address or phone number below.

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.
           This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: +1-608-443-2466

 

Registration Fees On or Before October 4 After October 4
Member (includes ACVP, ASVCP, ASIP, ECVP, ESVCP, JCVP, and STP members) $525 $610
Non-Member $675 $760
Resident/Fellow/Graduate Student/Interns (registration for residents, fellows, and graduate students must be accompanied by a letter of verification from their department) $175 $175
Medical Laboratory Technologists/Veterinary Laboratory Professionals/Staff $175 $175
Emeritus/Honorary Member $275 $275
Professional Student (DVM/VMD) (Professional students must provide a letter accompanying their registration form from their university attesting to their student status.)  $75 $75 
One-Day Registration $400 $400
Spouse/Guest (limit 1)  $85 $85 

 

Pre-Meeting Workshops--Saturday, November 4, 2017

Registration Fees On or Before October 4 After October 4
Member $275 $300
Non-Member $325 $350
Resident, Graduate Student $150 $175
Professional Students $100 $125

 

Post-Meeting Workshops--Wednesday, November 8, 2017

Registration Fees On or Before October 4 After October 4
Member $200 $225
Non-Member $250 $275
Resident, Graduate Student  $75 $100
Professional Student*  $25 $50